Presidential candidate Mitt Romney and incumbent Barack Obama will be spending the next several months traversing the country and trying to secure votes by touting their party’s political platform. Positions will be reinforced and the opposition will be blasted all in an effort to woo the American voters to one side or the other.
In the business world, there’s only one party that companies should be voting for: the Records Management Party. Okay, you know that’s not a real thing. But if it were, you better believe it would control the Oval Office, the House and the Senate.
The Records Management Party’s, let’s call it the RMP, platform would be built on the beliefs that all organizations should have the right to an effective records management program and that no paper record should be left behind to clutter offices and slow down knowledge workers’ ability to complete their tasks.
Here are some of the platform’s finer points:
Organization is not a privilege but a right in the business world, so says the RMP. Every company should be able to store and organize their paper documents effectively. No company should have to suffer at the hands of paper records that overflow from filing cabinets, pile up under employees’ desks and are impossible to search and utilize as a result. If it were up to the RMP, all paper records would be stored, and indexed to ensure the utmost organization.
With the accomplishment of organization will come greater efficiency. As the RMP sees it, knowledge workers should be able to find what they’re looking for when they’re looking for it – and quickly too. That will allow them to get back to work and better utilize the precious few hours they have in each work day.
This is a stance that all executives and senior-level managers can get behind. Too much in the past have American businesses been defined by waste. No more, says the RMP. It’s about time for companies to utilizes offsite records storage in order to stop wasting resources on the maintenance of an onsite records management program.
Better Use of Space
Offsite records storage have benefits beyond cost as well. When records are offloaded to a third-party vendor, companies will discover the walls aren’t actually closing in. And with more space, will come more opportunities to build areas dedicated to collaboration or to simply free up room for more desks.